Union Graduate College

Spring Term 2012

PH: (518) 631-9910     FAX: (518) 631-9901

REGISTRATION – Feb 27 March -09, 2012

Visit www.uniongraduatecollege.edu for most recent course listing and all changes (including classroom)

Complete descriptions of graduate level credit courses and information regarding tuition, fees, refunds, etc., are posted in the Union Graduate College Catalog available online at www.uniongraduatecollege.edu  and all policies can be found in the Student Handbook at the same website.

PRIOR TO REGISTRATION

(Your study plan/advisement is NOT your registration – you must still register)

·        Study Plan/Advisement Required prior to Registration: 

o   Schools of Management:  You must have a completed study plan with your advisor.  Your study plan secures your seat in a class, but this is NOT your registration.  You must still register.

o   School of Education:  You must have a completed study plan with your advisor/department prior to registration.

o   School of Engineering:  Must contact Dean Kozik for course approval (Engineering and /or MBA Courses require approval) prior to registration.

o   Center for Bioethics and LIM Students: Contact Ann Nolte for course approval prior to registration if your plan has changed since last review.

·        Financial balance cleared:  If you have a financial balance you will have to clear that before registering.  It will stop you from registering.

·        Holds cleared:  Holds such as financial, immunization, undergrad, etc. will block you from on-line registration and hold a paper registration.  You can find these holds on your student portal.

WAYS TO REGISTER

·        ON-LINE  REGISTRATION - Matriculated and Union LIM joint program students

o   Go to MYUGC student portal and follow instructions to reserve your courses.

o   Your “reserved” seat will be forwarded to the Registrar for verification with your study plan/advisors approval (where applicable) and you will receive an email confirmation that it is “successful”.  At that time your course status of “reserved” will change to “registered.” 

o   If there is a problem with your registration request, you will receive an email communication that it was “unsuccessful” and that you need to address the issue with your advisor. Once complete, please send confirmation email to Chian Chang – at changc@uniongraduatecollege.edu .

o   You can print your schedule from the portal, which will include your text book requirements.

·        PAPER  REGISTRATION – Non-matriculated, Non-degree, Conditional Admits, Union undergrads and Probationary admits. 
And those who wish to continue paper registration, please use one of these methods on paper:

o   Register in person at the Graduate Center 80 Nott Terrace (open 8-4:30 Mon-Fri)

o   Mail registration forms to:  Union Graduate College, 80 Nott Terrace,  Schenectady, NY 12308

o   FAX your registration to 518.631.9901

o   Scan/email to both willisj@uniongraduatecollege.edu  and  sheehanr@uniongraduatecollege.edu 

o   You will receive a confirmation copy in the mail within one week after registration period.

For Union undergrads wishing to take graduate-level courses:

·        Non-degree student are limited to two courses (cumulative) with undergraduate and graduate advisor approval.  Non-degree application and unofficial Union transcript is required.

·        Admitted joint program students may take up to three (cumulative) with undergraduate and graduate advisor approval and must utilize paper registration until complete at Union and are full-time graduate students. Admission decision required prior to 3^rd course.

·        LIM students – may utilize the on-line registration Juniors and Seniors only.

·        Registration forms – special ones are available at either Registrar’s office.

Audit Information

·        Permission of the instructor is required. 

·        Laboratory courses and independent studies may not be audited. 

·        Please note: Courses registered as audit cannot be changed back to credit after the start of classes. 

·        Audit fee is 50% cost of course. Registration is required.

BOOKS and Union BOOKSTORE:

Once you are registered your lists of books should be available on your schedule printed from your portal. 

Union College Bookstore will have all books available. Bookstore hours are from 8:45AM to 11PM Monday through Friday, 11 AM to 11PM on Saturday and 4PM to 11PM on Sunday.

GRADUATION (see website for more information)Saturday June 9^th, 2012:

INTENT TO GRADUATE DUE:

If your anticipated Degree requirements will be completed:

Jan 2012-June 2012- form was due by 12/1/11 – please submit immediately, if you have not already done so.

INFORMATIONAL PROGRAM:

Students who are interested in learning about our programs can join us on Wednesday, March 21, 2012 from 5:30 PM to 7:00 PM. For more information please contact Erin Wheeler at 518.631.9850/wheelere@uniongraduatecollege.edu.            

OFFICE HOURS – Student Services – 80 NOTT TERRACE

During term we are open:

·        Monday-Thursday 8:00 am – 6:30 pm

·        Friday 8:00 am – 4:30 pm

During breaks and summer we are open:

·        Monday-Friday    8:00 am – 4:30 pm

TERM DATES:

Classes Begin:                                                                Monday March 26, 2012

End of Add/Drop:                                                          April 6, 2012 (fee may apply)

Last day to withdraw with a "W":                              May 4, 2012 (fee may apply)

Classes end:                                                                    May 31, 2012.

Exam period:                                                                  June 4-6, 2012

Commencement:                                                           June 9, 2012

TUITION / FEES / PAYMENTS

All complete tuition payments are due the first week of the term with the exception of:

·        Scholarships and loan funds are posted week 3, after ADD/DROP period.

·        Students who are completely approved for student loans prior to the start of class

Payment can be made:

·        On student portal utilizing PayPal ( current or matriculated)

·        In person at UGC Student Services @ 80 Nott Terrace

·        Mailed to:  UGC, 80 Nott Terrace, Schenectady, NY  12308

·        Faxed Credit Card information to 518.631.9901 (secured fax machine)

·        Call Student Services at 518.631.9910 if using a credit card

A student will be placed on delinquent status if they maintain an unpaid tuition and fee balance.  Delinquent students will be forwarded to the college’s collection agency and then to the attorney for collection.   Students will receive written notification in advance of any action that occurs.  The student will be responsible for any and all collection costs, attorney fees, accrued interest, etc. resulting from the collection of his/her delinquent tuition and fees.

·        Late Tuition Payment - $75.00: - Tuition is due the first week of the term.   If a student pays after this time he will be assessed a non-refundable fee of $75.00.

·        Late Registration Fees - $75.00: After stated registration period closes a late registration fee is automatically applied to your student account.  Students registering for their first course do not pay this fee.

·        Master Card and Visa - Tuition and fees may be charged on MasterCard and/or Visa accounts.  If utilizing the paper form, the authorization section of the registration form must be completed and signed.

·        Company Billing -Some companies and government agencies pay their employees’ tuition directly to the College.  If your tuition will be paid in this manner and it is not grade dependent for payment to UGC, please supply authorizing forms or letters from your employer prior to the start of classes including the contact person and telephone number at your organization. 

·        Company Reimbursement - Some companies and government agencies pay their employees’ tuition once the grades are received.  If your tuition will be paid in this manner, you will be responsible to pay the tuition in full at the beginning of each term.  If you take subsequent consecutive terms, providing the same number of classes is taken, you tuition payment is due by third week of the term to allow you to receive the previous terms reimbursement.  Please note:  If payment is not received in our office by the fourth week of the current term a late payment fee of $75 will be assessed.

·        Scholarship/Tuition Credit Policy - Students must pay all fees other than course tuition.  This includes the required resource fee.  If using the paper form, please note on your registration form that you will be using a scholarship.

ADD/DROP/WITHDRAWAL

ADD/DROP (first two weeks of a term)

Add a course:  

·        Students may change sections or courses of equal credit without financial penalty. 

·        All changes require updated study plans with your advisor or department (SOM; SOED; BE)

·        Adding new courses may incur additional tuition liability.

·        Students may add courses the first two weeks of a term, with an advisor’s approval at no additional late fee. 

·        If you are utilizing on-line registration these changes can be made on line during that time period or please stop by Student Service for the required Add/Drop form.

·        If after add/drop period you must do this on paper forms.

 Drop a course/Withdrawal: 

·        If you are utilizing on-line registration these changes can be made on-line or please stop by the Student Services for the required Add/Drop form.

·        All changes require updated study plans with your advisor or department (SOM; SOED; BE)

·        See Refund Policy.  The drop period is the first two weeks of the term and holds less of a tuition charge.  Students may withdraw from a course up to the end of the sixth week of classes.  See “Schedule of Refunds” above for tuition implications.  

·        Withdrawal after the sixth week places an “F” on the student’s transcript.  Any student who stops attending a course without written notification will also receive an “F” and be charged the entire course fee.

·        Please note:  Students will not be permitted to withdraw if there is an outstanding balance on their bill.

REFUND POLICY

Refunds are based on the date of the student’s add/drop, complete termination, or official course withdrawal as noted below, under “Schedule of Refunds”.   Furthermore, refunds are based on the official starting date of the term, not on the student’s actual class attendance.  Refunds will be granted according to the schedule immediately following this section and as noted in the registration publication.

Schedule of Refunds *

·        Requests prior to the start of the term or prior to the second class meeting (after 1st) – refund is 100% of tuition.

·        Requests prior to the third class meeting (after 2nd) – refund is 75% of the tuition.

·        Requests prior to the fourth class meeting (after 3rd) – refund is 50% of the tuition.

·        After these periods there is no refund. 

*This is based on a class meeting one time per week and others will be prorated to weekly, (example – 2 meeting week = 1st week).

Exceptions: 

·        Military Service:  Students who withdraw to enter military service prior to the end of the term are eligible for a 100% refund of the tuition and refundable fees for courses not completed.  Documentation of such military services must be provided from the appropriate military official. 

·        College cancellations:  Should the College elect to cancel a course due to enrollment limits, or based on other circumstances, the tuition will be refunded in full.

General Financial Obligations

Diploma and transcripts will be withheld from a student who has not met all financial obligations to the College.  Failure to satisfy all financial obligations will result in the account being sent to an agency for collection; the student will be responsible for all collection costs, attorney fees, accrued interest, etc. resulting from the collection of his/her delinquent tuition and fees.

PROGRAM TERMINATION

Students who drop all registered courses through the last day of the add/drop period will be eligible to receive the appropriate refund percentage as noted in “Schedule of Refunds”.   You are also required to notify the Registrar in writing that you are withdrawing from the program.

 FINANCIAL AID

For questions/answers regarding financial aid please call Nikki Gallucci @631-9836 – Director of Financial Aid located in student services, first floor of 80 Nott Terrace.

EXIT INTERVIEW COUNSELING FOR STAFFORD/SLS BORROWERS

ALL students who borrow funds through the Stafford or SLS loan programs are now REQUIRED to attend an "exit interview" with the Financial Aid office if they anticipate withdrawing from their program of study for one or more terms.  This fifteen-minute interview, which is required by the Higher Education Amendment of 1986, is for the purpose of providing the student with information about loan repayment and debt management.  Please contact the Financial Aid office at  (518) 631-9836 for more information or to schedule an interview.

WHILE STUDYING AT UNION GRADUATE COLLEGE

COMPUTER ACCOUNTS 

Email:          

·        When you register for your first course at UGC an email account will be created just before the term begins and information sent to you using the email you applied to the college with.

·        If you wish to continue to use this new email please let Student Service’s office know to change our records in the student information system.  This will be important when utilizing the Student Portal.

Library Access:    

·        Students may access the databases of research information contained within the Graduate Online Access Library (GOAL) on campus automatically without being required to type in a password.

·        Students may access the GOAL off campus by using their username ( the same construction as for Joule) and their password ( the UGC ID number).

·        More information is available at www.uniongraduatecollege.edu

ID CARD

·        All students are required to obtain an ID at Student Services at 80 Nott Terrace.

·        There is no fee for the first ID, but if lost or damaged, a replacement for an ID card will be $25.  

IMMUNIZATIONS

All students taking more than 1 ½  classes on site (=6 credit hours) per term, attending New York State colleges and universities, whose birth date is on or after January 1, 1957, are required to show proof of immunity against measles, mumps, rubella, and tuberculosis.  The form is available in the UGC Student Services office.  Once completed it should be returned to that office.  First time students taking more than 1 ½ classes are required (NYS) to submit this within 30 days of the first day of their course work.

Students whose religious beliefs prohibit immunization, or for whom these immunizations would be detrimental to their health, will be required to submit documentation in support of their request for a waiver. For health service information please contact Student Services for a listing. 

Bioethics students do not need immunization forms as their course work is on-line.

PARKING  

·        If you will park on the Union undergrad campus (majority of classes are held there), you must purchase a parking decal for $15 with Campus Safety office located at College Park Hall on Nott Street.  

·        Maps showing locations of campus buildings and parking areas are available at the Union undergrad Campus Safety office.

BUILDING CODE KEY

BAIL-Bailey Hall                                                                            BUTR-Butterfield Hall

GCTR-Graduate Center-80 Nott Terrace                                HUMN-Humanities Building

NWSE-Northwest wing of Science & Engineering               OLIN- Olin Building

LIPM –Lipmann Social Sciences Building                              STZH-Steinmetz Hall

SWSE-Southwest wing of Science & Engineering               VART-Visual Art Building

LEWIS AND COLLEEN GOLUB CAREER CENTER

Located on the first floor of 80 Nott Terrace, the Lewis and Colleen Golub Career Center at Union Graduate College offers personalized service for graduate students to explore career options.  Students have access to a wide range of services, programs and resources to support the development and completion of a targeted career search strategy.  Through one-on-one appointments and assistance in the job/internship search process, workshops and networking events, and strong alumni connections, our staff will work collaboratively with each student to achieve career goals.  Register with on-line career software to access a calendar of events, receive targeted emails related to your career interests, view job and internship positions and establish your professional network.

For questions regarding services, contact Jane Fleury, Coordinator of Career Services at fleuryj@uniongraduatecollege.edu.  Visit our Union Graduate College website and click on “Career Assistance Services” for additional information.

UNDERGRADUATE PREREQUISITES

If you require Union College Undergrad Courses for your program, please get the special registration form at the UGC registrar’s office and follow instructions on the form.  You will register for those courses at Union.

3/30/12